CONSTITUTION OF THE CHRISTIAN SEAMAN’S ORGANISATION
SECTION 1
DEFINITION:
In this constitution, unless the context indicates otherwise, the following words have the following meanings:
I “Policy and Procedures” The policies and procedures that relate to all the CSO activities and as set out in Annexure “A” of this constitution. Amendments to the “Policy and Procedure” may be effected only by means of a special resolution of the National Executive;
CONSTITUTION OF THE CHRISTIAN SEAMAN'S ORGANISATION
SECTION 1
DEFINITION:
In this constitution, unless the context indicates otherwise, the following words have the following meanings:
I “Policy and Procedures” The policies and procedures that relate to all the CSO activities and as set out in Annexure “A” of this constitution. Amendments to the “Policy and Procedure” may be effected only by means of a special resolution of the National Executive;
II “Financial Year” A period starting on 1 January and ending on 31 December of any year;
III “CSO” The Christian Seaman's Organisation registered as an organisation not for gain in terms of the provisions of the Not for Profit Organisations Act (Act 71 of 1997);
IV “Management Executive” The organisation's management body instituted in terms of Section 6;
V “Donor” An individual or institution that supports the organisation financially or in kind;
VI “Ordinary Resolution” A resolution taken by the majority of votes cast by members present, or in case of a tie of votes, by the chairman's casting vote;
VII “Constitution” The constitution of the Christian Seaman's Organisation and as amended from time to time in terms of Section 10;
VIII “Harbour Committee” scrapped 2010;
IX “Membership” scrapped 2010;
X “National Executive” The Executive body of the organisation instituted in terms of Section 5;
XI “Special Resolution” A resolution passed by a majority of the total number of members eligible to vote;
XII “Temporary Membership” scrapped 2010
SECTION 2
2. LEGAL PERSON AND LEGAL LIABILITY
2.1. The CSO is a legal person (ie, not natural person) and exists independently of its members and office bearers. It has the right to acquire certain legal rights and may act as either claimant or defendant in any legal action.
2.2. The continued existence of the CSO as a legal person is not affected by a change in membership or office bearers.
2.3 Members and employees of the CSO have no claim to the property or any assets of the organisation stemming from their membership of or employment at the CSO.
2.4 The CSO keeps a precise record of all its assets and liabilities.
SECTION 3
3. OBJECTIVE
3.1. The CSO objective is to spread the Gospel according to God's instruction, as defined in the Bible and based on the Formularies of the Trinity, particularly amongst members of the seafaring fraternity.
3.2. In striving to achieve the objective set out in sub-paragraph 1, the CSO may employ such methods and tools that the National Executive determines from time to time in terms of the policy and procedures.
SECTION 4
4. MEMBERSHIP scrapped 2010
SECTION 5
5. NATIONAL EXECUTIVE
The National Executive
5.1. manages the CSO in terms of this constitution, policy and procedures, particularly striving to attain the objectives set out in Section 3.
5.2. scrapped 2010.
5.3. Take all decisions per special resolution.
5.4. Consider and approve annual financial statements, as well as annual budgets of income and expenditure.
SECTION 6
6. EXECUTIVE COMMITTEE
The Executive Committee
6.1. is responsible for the day-to-day management and administration of the CSO; and
6.2. scrapped 2010.
6.3. take all decisions by ordinary resolution.
SECTION 7
7. HARBOUR COMMITTEES scrapped 2010
SECTION 8
8. STAFF
8.1 The National Executive creates and fills such positions that may be considered necessary for the proper functioning of the CSO's activities.
8.2 The abolition of posts, appointing and discharging members of staff, including all other matters relating to staff, to be in terms of the CSO's approved "Policy and Procedures”.
SECTION 9
9 FINANCES
9.1 Finances must be dealt with strictly in terms of the internal procedures for obtaining, investing and spending of funds.
9.2 The National Executive decides by means of the budget and budget control on the appropriation of all CSO funds, always taking into account the CSO constitution, the intended purpose of donated funds, the Financial Institutions Act (Investment of Funds) of 1984 and the Control of Stock Exchanges Act of 1985 (Act 1 of 1985).
9.3 The CSO keeps proper accounts of all funds received and acknowledges receipt thereof.
9.4 All payments are effected in terms of the budget, or where necessary, with the prior approval of the relevant management body.
9.5 In emergencies, urgent payments may be effected without prior approval of the relevant body, but with the knowledge of the Management Committee.
9.6 All CSO assets, movable or immovable assets vests in, and are, if necessary, registered in the name of the CSO.
9.7 The National Executive is herewith authorised, by means of special resolutions, to take up loans as and when required for the operation of its business and activities, and to provide such security as required.
SECTION 10
10. AMENDING THE CONSTITUTION, POLICY AND PROCEDURES
10.1 The CSO Constitution may be amended by a two thirds majority resolution of all members eligible to vote and present at a legally constituted meeting of the National Executive having received at least three weeks' prior written notice of the meeting. Such notice must contain full particulars of the proposed amendment.
10.2 The CSO Constitution, Policy and Procedures are binding on all CSO members, temporary members and employees.
10.3 The Policy and Procedures must be reviewed annually and if necessary may be amended by means of a special resolution taken at a properly constituted meeting of the National Executive.
10.4 Any amendment of the Policy and Procedures must be communicated in writing to all members and employees of the CSO.
10.5 This CSO constitution replaces the constitution that was valid until 4 May 2010 (as amended on 1 December 1983, 28 August 1989, 26 December 2000 and 29 September 2003, 5 March 2007).
SECTION 11
11. DISSOLUTION
11.1 The CSO may be dissolved by a two thirds majority resolution of all members eligible to vote and present at a legally constituted meeting of the National Executive having received at least three weeks' prior written notice of the meeting. Such notice must contain full particulars of the proposed dissolution, including particulars of the manner in which the remaining CSO assets will be disposed of.
11.2 In the event of there remaining any assets after dissolution and after having settled all debts and liabilities, such assets will not be paid or distributed to members of the CSO. Such remaining assets will be given to an organisation, preferably with similar objectives as the CSO and authorised to collect contributions. Such organisation to be selected and nominated at the meeting resolving to dissolve the CSO.
The organisation's domicilium citandi et executandi is: -
303 Milpark
Ixia Street
Milnerton
7441
South Africa